Make Sure Employees Sign Their Job Descriptions While Onboarding

Having employees sign their job descriptions is such an important step in the HR process. This short step that is all too often skipped by employers provides practices with additional legal protections should the employee exhibit poor job performance down the road. Not only can asking employees to sign their job descriptions help clarify expectations for new hires, having a signed job description can help businesses prove that the employee understood but did not perform their essential job duties should disciplinary issues arise later.

Luckily, all CEDR HR Vault owners and admins can download free, expert-written job descriptions, upload them to an employee’s file and, then, get those descriptions signed by new hires.

To download free, expert-written job descriptions

  1. Click here to download job description templates from the CEDR Knowledge Base (Don’t have a free HR Vault account?  Sign up here!)
  2. Click on the job description template that you want
  3. Find the downloaded job description on the bottom left of your screen, and click to open
  4. Customize the job description template for your practice

To upload the job description to your new hire’s file

  1. From the HR Vault Dashboard, click on the new hire’s name
  2. Click on the orange “Upload” tab on the far right
  3. Click on the “Category” dropdown menu and select “Other”
  4. Click on “Browse Files” and upload the customized job description from your computer
  5. Click the orange “Upload” button
  6. To make the file visible to your new hire, click the three-dot icon on the right
  7. Click “Make Visible” on the dropdown menu
  8. From the three-dot icon menu, click “Make Signable” from the dropdown menu

When you’re done, your new hire will receive an email letting them know they need to sign their job description. Once they do, you can click on the plus sign located on the employee’s file to see the electronic timestamp that will provide your practice with additional legal protections.

Please remember, if you ever have questions about how to use CEDR’s free HR Vault software, feel free to email us at

Jul 14, 2021

Friendly Disclaimer: This information is general in nature and is not intended to provide legal advice or replace individual guidance about a specific issue with an attorney or HR expert. The information on this page is general human resources guidance based on applicable local, state and/or federal U.S. employment law that is believed to be current as of the date of publication. Note that CEDR is not a law firm, and as the law is always changing, you should consult with a qualified attorney or HR expert who is familiar with all of the facts of your situation before making a decision about any human resources or employment law matter.

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